Code Two Signatures User Guide
- mitchell.bird (Unlicensed)
Code Two is the software we are using going forward to automate all signatures and signature updates.
If any of your details are wrong in the signature, please email servicedesk@virginwines.co.uk to request changes.
Do not use forwarding to send the same email to multiple people. Use the My Templates add-in instead, otherwise the signature will be added again after sending and the email will contain two signatures. Forwarding is not best practice for using the same template.
Outlook Desktop Signatures
In Outlook desktop, when composing a new email your signature will be automatically added at the bottom of your email.
Note that a small reply signature will also be added to all replies, but the full signature will only be added to the first reply. After this it will be a smaller signature.
If you would like to insert a different signature before sending, click the Open add-in pane link at the top of the email and you will see this on the right of the message. Alternatively, you can click the Code Two Signatures button in the ribbon
In the list there should be a couple of signatures for you to pick from
If you click Use this signature it will be added to the body of your email.
Outlook Web Signatures
In Outlook web the process is very similar to above. Signatures will be automatically added once sent, but if you want to manually add them you can do so
Click the Open add-in pane link to see signatures you can manually add.
Click use this signature and it will add to the email body.
Outlook desktop: Using the Template add-in
If you then want to insert pre-written messages etc. you can do so using the View Templates add-in.
You can click the + Template button at the bottom to set up a new one. You can copy and paste an email body here along with images and use it for future emails. Clicking one of the templates will insert it into the email.
Outlook web: Using the template add-in
Click this icon at the bottom of the message and then My Templates
This works the same as in Outlook desktop as above.
See here for more details on how this works: How to Use Outlook’s “My Templates” Add-in For Quick Text Entry (howtogeek.com)