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If you would like to insert a different signature before sending, click the Open add-in pane link at the top of the email (Fig 1) and you will see this on the right of the message. Alternatively, you can click the Code Two Signatures button in the ribbon
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In the list there should be a couple of signatures for you to pick from (Fig 2)
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For example, if you don’t want your mobile number adding to an email, pick the “No Mobile” signature |
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If you click Use this signature(Fig 2) it will be added to the body of your email. (Fig 3)
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Outlook Web Signatures
In Outlook web the process is very similar to above. Signatures will be automatically added once sent, but if you want to manually add them you can do so (Fig 6)
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Click the Open add-in pane link to see signatures you can manually add. (Fig 7)
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Click use this signature and it will add to the email body. (Fig 8 )
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Outlook desktop: Using the Template add-in
If you then want to insert pre-written messages etc. you can do so using the Template phrases View Templates add-in. (Fig 4 & Fig 5)
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Note that you can use the template add-in without first manually inserting a signature. |
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You can
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click the + Template button at the bottom to set up a new one. You can copy and paste an email body here along with images and use it for future emails. Clicking one of the templates will insert it into the email.
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Outlook web: Using the template add-in
Click this icon at the bottom of the message (Fig 9)
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Select a template from the list, click Insert and fill in the required fields if prompted (Fig 10)
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and then My Templates
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This works the same as in Outlook desktop as above.