Page Comparison

We have these spaces available for meeting bookings - 

• 4th Floor Board Room 
• 3rd Floor Board Room
• 3rd Floor Meeting Room 1
• 3rd Floor Meeting Room 2
• Conference Room 1
• Training Room 

For less formal meetings, you can also use the Break Out area towards the back of 4th Floor. 

The Directors room is restricted and can only be booked by Former user (Deleted) and should only be used by higher management.

You can also book the Televisions out if they are required for your meeting.

1. To book a meeting room, you need to 'invite' it on Outlook. Go to your outlook and click 'New Appointment' - or double click on the date you need in your outlook calendar. This brings up an appointment popup
   Image Modified
2. Select a time for your meeting and enter a subject
   Image Modified
3. Click 'Invite Attendees' 
   Image Modified
4. You will now see a 'to' field appear. Before inviting the attendees, you need to book the room - click 'Rooms' next to 'Location' 
   Image Modified
5. This brings up a popup of available rooms
   Image Modified
6. Double click the one you want, or highlight it and click 'rooms' and it will add - then click 'OK'
   Image Modified
7. The room adds to the appointment 
   Image Modified
8. If you need to book the Television, click on the 'to' field to bring up the address book
   Image Modified
9. Start typing 'vw_television' until it appears, then double click on it to add it to the 'required' section then click 'OK'
   Image Modified
10. Now your resources are in, click 'Send' - it is recommended to do this before adding any people in case the room declines - it stops everyone receiving multiple invites for the same event 
    Image Modified
11. If it accepts, then you will receive an 'Accepted' Response, if the room is booked you will receive a 'declined' response with who has it booked for what times.
    Image Modified
    Image Modified
12. If it accepts, double click on the meeting in your calendar 
    Image Modified
13. This brings up the appointment, add the attendees in the 'to' field then click 'send' and they will receive an invite
    Image Modified